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Packages |
Terms & Conditions
Deposits do guarantee hotel and other services reservations ONLY.
Quoted rates given by Essential France may change without notice due to the following reasons: Euro versus dollar fluctuations, supplier availability at time of booking, supplier rate adjustment at time of booking and any inflation due to gasoline prices and economic uncertainty.
Full payment at the time of booking is the only way to lock in the US rate.
In case of deposit only, final balance may be reviewed du to the above economic reasons.
Also, and according to industry standards, package prices are not subject to an itemization of costs.
AIR TRANSPORTATION:
Charter Flights: These flights are subject to particular terms and conditions which are clearly defined in the "Charter Operator-Participant Contract" to be provided, when purchasing any charter air arrangements, please refer to the corresponding participant contract which you are required to read and sign at the time of reservation and prior to sending your payment.
Scheduled Flights: All non-charter flights are subject to the terms and conditions imposed by the carrier, and the tickets, coupons, tariffs or vouchers issued by the carrier, for which Essential France Inc. is acting only as an agent.
LAND ARRANGEMENTS:
Hotels, meals, sightseeing, car rentals, and other land services will be furnished as offered in the description of each package or component, except that the tour operator reserves the right to make alterations as may be mandated by necessities of logistics, scheduling, room or equipment availabilities, etc.
Unless otherwise specified, tips and taxes for package-related services and other arrangements are not included in the prices quoted. Also not included are expenses such as meals, beverages, liquors, mineral waters, gratuities, porterage charges, etc. that are not specifically mentioned in the package or component descriptions, vouchers and/or other documents provided. Items of a personal nature are never included,
PAYMENTS:
For most reservations, full payment is due within 14 to 21 days of departure, except for group bookings, where deposits may be required shortly after the reservation is made. For reservations made less than 14 days prior to departure, full payment is due at time of reservation. Option date is given at time of reservation, and rules may vary according to season. Payment options are: agency checks, credit card checks, wire transfers and major credit cards.
PRICES:
All prices quoted in this brochure are accurate at the time of printing, and are subject to change without notice. Essential France Inc. does require a deposit of 30% at time of reservation and the remaining balance must be paid 30 days prior to departure, unless otherwise stipulated.
DOCUMENTATION:
Documents, such as tickets, vouchers, coupons, etc. issued by or through Essential France will be sent to the participant as soon as full payment has been received. For regularly scheduled airline tickets, there is a fee of $10-$15 for Express Mail. In some instances, as may be mandated by logistical requirements; these documents will be made available to the passenger either at the Essential France office or at the airport from which the air portion of the package departs.
Official travel documents (passports, visas, etc,) are the responsibility of the passenger.
AIR-ONLY CHANGES AND CANCELLATIONS:
For Charter Flights:
CHANGES (IN U.S. ONLY) |
|
| More than 14 days before departure | $150 Fee Per Person |
| 14 days or less before departure | No Changes Permitted |
| CANCELLATIONS | |
More than 14 days before departure |
$150 Fee Per Person |
| 14 days to 3 days before departure | No Refund |
| Less than 3 days before departure, Airport No-Show, or Unused Tickets After Commencement of Travel |
No Refund |
Note: Notification of changes and/or cancellations must be in writing.
For Scheduled Flights:
Policy for Changes varies according to the airline concerned. In the event
of Cancellation, airfares are non-refundable. Full details upon request.
We strongly advise the purchase of travel insurance (see "Travel Insurance"
information).
CHANGE OF LAND ARRANGEMENTS:
| Type of Arrangements | Date of Change | Fee Per Person |
| A La Carte Hotels | More than 3 business days prior to check-in date |
$50 (No changes permitted thereafter) |
| Car Rentals | More than 3 business day |
$50 (No changes permitted thereafter) |
| Land Packages | More than 14 business days prior to departure |
$50 (No changes permitted thereafter) |
| Packages Including Charter Flight |
More than 14 days prior to departure |
$150 (No changes permitted thereafter) |
| Packages Including Scheduled Flight |
No changes permitted | $180 (No changes permitted thereafter) |
CANCELLATION OF LAND ARRANGEMENTS:
| Type of Arrangements | Date of Cancellation | Fee Per Person |
A La Carte Hotels |
More than 14 business days 14 or less business days |
$50
$50 plus cost of first date night's stay |
| Car Rentals | More than 3 business days before pick-up |
$50 (No cancellations permitted thereafter)* |
Land Packages |
More than 14 business days prior to departure |
$120 (No refund for cancellations permitted thereafter) |
| Packages Including Charter Flight |
More than 14 days Within 14 days |
$120 (No refund for cancellations No refund |
| Packages Including Scheduled Flight (Continental Airlines) |
More than 14 days Less than 3 days prior to |
Air tickets Non-Refundable No refund |
* No refund for partially used car rental vouchers.
Note: Notification of changes and/or cancellations must be in writing. No
refund on unused land arrangements once the trip has started.
TRAVEL INSURANCE:
Travel insurance is not included with the packages and other arrangements featured in this program; however, for your protection and peace of mind, we highly recommend that you insure yourself against trip cancellation, medical emergencies or illness, and baggage loss.
RESPONSIBILITY:
Essential France acts only as an agent (with services provided by independent companies), and shall not be liable for any injury, damage, loss (including baggage loss or damage), expense, or other irregularity caused by the defect of any vehicle or conveyance, or the negligence of any company or person engaged in conveying the passenger or carrying out the arrangements for the tour or by accident, delay, flight schedule, change, cancellation, sickness, weather, strikes, war, quarantine, or any similar cause, Liability of Essential France shall in any case be limited to the amount paid to Essential France, and any claim shall be adjudicated in and governed by the laws of the State of New York. Personal and baggage insurance is recommended and available.
| Airfare Cost Per Person | Premium Per Person |
| $0
- $500 |
$25 |
| $501 - $800 | $40 |
| $801 - $1,000 | $50 |
The airline is not to be held responsible for any act, omission, or event
during the time passengers are not on board the aircraft. The passenger
ticket, issued by the airline, shall constitute the sole contract between
the airline and the purchaser and/or passenger the services of any IATA
carrier may be used; the validity of these provisions shall be independent.
Essential France Inc.
A New York State Corporation.
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